Stay competitive on a budget by using free and almost free resources! You know that change can be difficult and you just stopped sharing files via floppy disk and started using the thumb drives. But really, there is a better way even yet. Don’t worry, there is not a lot of new info to learn. If you are a tech-savvy, you will probably even like this.
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Cloud Computing: Sharing Made Easy
New technology has allowed file sharing to be seamless and instant. The cloud technologies are the newest way to collaborate. No, this doesn’t mean videoconferencing all at once and dealing with those hassles. Cloud sharing is simply opening files on your computer, updating and closing. Saving is automatic. Coworkers will see your updates in real time. Use one of the online fax services to send your updated material to colleagues. There is nothing extra for you to do.
But what about security?
No one will have access to your documents and files except people assigned to the task. One person has the ability to allow access. Your data will remain secure and confidential forms are safe. The files may actually be more secure than if you were saving them to the hard drive in your office or laptop.
Save paper, Save a Tree and Save Time
By incorporating online fax services into the process. You will eliminate a lot of wasted paper and save money on ink. Your files will already be in the computer. Simply access the online fax service of your choice, select the files and send.
More Popular than You Think
The term cloud sharing may seem odd. But most of your competitors are probably already using it. Google Docs and Zoho may be the most common. Companies are using cloud sharing for a number of reasons:
- To save on in-house computing resources. Less files stored on the company hardware means less demand on the company’s network. This will end frustration of slow-moving documents at the beginning and end of the month when everyone is trying to get “caught up.”
- File sharing will reduce the downtime between edits and corrections. Collaborations are instant. As a supervisor, you don’t have to ask employees to email their progress. Simply log in and see where each project stands.
- Avoid costly IT calls to update software. Cloud computing software is updated by the serving agency. You will have full access to the latest versions. The serving agency has their own staff standing by to resolve all issues that may arise.
- Employees will not be glued to their desk. Work can be accessed at home or on the way to a meeting; and files will be updated immediately. No waiting for the employee to return with their floppy disk to update the files.
In short, new technologies in file sharing transform the way we work to look more like the way we want to live.